Win the shortlist before anyone books a site visit.
Twinflow delivers photorealistic 3D walkthroughs of conference rooms, breakout spaces and event floors, giving planners and agencies everything they need to shortlist your venue in minutes rather than weeks.
Planners shortlist in hours. If your venue cannot be assessed remotely, it does not make the list.
Corporate event booking runs on speed. An enquiry lands, a planner needs three or four credible options in front of a stakeholder by the end of the week, and the venues that respond fastest with the most usable material win the brief. Everyone else is competing for a site visit that may never get scheduled.
The problem is that a PDF capacity chart and a gallery of dressed photography do not answer the questions a planner actually has. Will the breakout rooms flow properly from the main space. Is there a step-free route from the entrance to the stage. Where does the AV rig go. What does the room look like from row twelve. Those questions get answered at a site visit, and a site visit is exactly what a planner running eight events at once does not have time for.
Meanwhile the people making the decision are frequently not the people who visit. An agency shortlists, a client signs off, an internal stakeholder overrules. Every handover in that chain is a point where a venue gets dropped because nobody could show it properly.
A complete, navigable replica of your event spaces, accessible from any device, anywhere.
Twinflow captures your full event offer using professional 3D scanning equipment. Main auditorium, breakout rooms, pre-function and catering space, boardrooms, terraces, green rooms, loading access. The result is an interactive model a planner can walk through on a laptop at their desk, or share with a client on a phone in a taxi, before a single email has been exchanged.
Send it with your first RFP response. Embed it on your capacity pages. Put it in your agency listings. Let the venue do the qualifying while your sales team gets on with converting.
Built for every stage of the corporate booking cycle.
Answer the brief properly, first time, within the hour.
Compete for business that geography was quietly costing you.
Let planners test the room against their own agenda.
Fewer recces, better-prepared suppliers, smoother delivery.
Answer inclusion questions with evidence rather than assurances.
Stand out in a channel where everyone else has photographs.
01 RFP and enquiry response
Corporate briefs arrive with a deadline attached and a planner who is contacting five or six venues at once. Whoever gives them the most complete, most usable answer fastest tends to make the shortlist. A model link in the first reply does more than any amount of copy, because it lets the planner assess the space immediately instead of waiting for a call, a brochure or a visit.
In practice
- Model link included as standard in every RFP and enquiry response your team sends
- Planners assess fit, flow and scale in minutes without needing a call scheduled
- Sales team stops writing long descriptive emails trying to explain a space in words
- Response quality becomes consistent regardless of which team member picks up the enquiry
- Link is forwardable, so the planner can pass it straight to their client or stakeholder
02 Remote shortlisting for national and international bookers
A meaningful share of corporate enquiries come from planners who are not local, often not in the UK, and frequently booking a venue they will not see until the day of the event. Without a way to assess the space remotely, those bookers default to venues they already know or to whichever chain has the best imagery. A model removes that disadvantage completely.
In practice
- International and out-of-region planners conduct a full assessment without travelling
- Global corporate clients can review and approve a venue across multiple offices and timezones
- Agencies sourcing on behalf of overseas clients can present your venue with confidence
- Model link included in paid search and LinkedIn campaigns targeting national planner audiences
- Removes the recce trip that many organisations no longer approve on cost or carbon grounds
03 Layout, capacity and configuration planning
Corporate spaces are sold on flexibility, and flexibility is exactly what static photography fails to communicate. A planner needs to understand how a room works in theatre, cabaret, boardroom and banquet, how breakouts sit relative to the main space, and whether the pre-function area can actually hold the delegate numbers during a coffee break. A navigable model with measurement tools lets them work that out themselves.
In practice
- Planners measure room dimensions, ceiling heights and doorway widths without asking
- Floor plan exports support seating layouts, staging positions and delegate flow planning
- Breakout and syndicate room relationships become obvious in a way a capacity chart cannot show
- Catering and registration flow can be planned in advance rather than resolved on site
- Multiple room combinations shown as one connected model rather than separate galleries
04 AV, production and supplier pre-planning
Every corporate event brings in production, AV, lighting, catering and often exhibition contractors. Each of those suppliers normally wants a site visit before the event, which costs your operations team time and creates scheduling friction on the run-up. A model absorbs most of that, and it does so months earlier in the process than a recce would.
In practice
- Production and AV teams assess rigging points, ceiling heights, power and sightlines remotely
- Lighting designers plan positions and cable routes without attending site
- Caterers plan service flow, kitchen distances and temporary bar placement in advance
- Exhibition and stand contractors check loading access, door widths and lift dimensions
- Operations team fields far fewer "can you send me a photo of..." requests
05 Accessibility and delegate experience
Corporate clients increasingly ask direct questions about accessibility, and increasingly need evidence rather than reassurance. Organisers are accountable for the delegate experience, and a venue that can demonstrate step-free routes, clear sightlines and usable facilities up front removes a risk from the buyer's decision. It is also a genuine differentiator, because very few venues can show this rather than state it.
In practice
- Step-free routes from arrival through to the main space demonstrated visually
- Delegates with access requirements can review the venue themselves before attending
- Sightlines from different seating positions assessed rather than assumed
- Facilities, wayfinding and circulation shown as a continuous journey, not isolated photographs
- Supports the accessibility information organisers are required to provide to attendees
06 Agency, directory and listing presence
Venue-finding agencies, listing platforms and directories are a major source of corporate enquiries, and they are saturated with the same dressed room photography. A shareable model link is still uncommon enough in this channel to stand out, and it makes an agency's job easier, which is the fastest route to being recommended more often.
In practice
- Model link supplied to every venue-finding agency you work with, for use in their own proposals
- Embedded or linked on venue directory and listing platform profiles
- Included in agency familiarisation material as an alternative to fam trips
- Used in award and industry submissions as evidence of presentation quality
- Social and LinkedIn content drawn from model views and floor plan exports
A simple, managed process — we handle everything.
We discuss your event offer, which spaces drive revenue, and how your sales team currently responds to briefs. We advise on the optimal capture configuration, including whether spaces are best captured dressed, in a set configuration, or clear.
Our technician attends at a time that works around your event calendar, including out of hours where required. We capture all agreed spaces using professional-grade equipment, typically in two to four hours for a full event floor.
Your model is processed and published within 24 hours. We deliver the shareable link, embed code and floor plan exports ready for your website, sales team and agency partners.
We manage hosting of your model. Your first three months are free. Re-capture can be booked at any time to reflect refurbishment, new configurations or a redressed space.
Every unqualified site visit costs your team a morning. Every planner who cannot assess you remotely costs you the enquiry.
A single Twinflow capture pays for itself the moment it converts one corporate booking that would otherwise have gone to a venue the planner could assess remotely. Before that, it is already saving your operations team the site visits and supplier recces that never needed to happen.
Engineered for every event space and format.
Multi-function properties where meeting space, bedrooms and dining are sold together. Full captures showing the complete delegate journey.
Large-format purpose-built venues with complex circulation. Captures that make scale, flow and breakout relationships legible.
Museums, galleries, historic houses and listed buildings. Captures that convey character and architectural detail.
Hospitality suites, function rooms and pitch-side spaces sold outside the fixture calendar. Captures showing the non-matchday offer properly.
Discreet spaces where photography is limited and site visits are difficult. Captures that let a booker experience without disruption.
Event and meeting space within managed buildings. Captures that support both external hire and internal member bookings.
Lecture theatres, halls and campus facilities sold commercially outside term time. Captures making academic estates legible to corporates.
Open-plan volumes where scale, loading access and rigging capability are deciding factors. Captures answering contractor questions in advance.
Every stakeholder across the corporate venue sales operation.
The commercial decision maker. Sets pricing, positioning and marketing investment across the event offer. Invests in Twinflow to grow direct enquiries, raise average booking value and differentiate in a category where every competitor has the same photography.
Owns the enquiry pipeline and the conversion rate. Uses the model as a sales tool in every RFP response, shortening the path from brief to proposal and reducing the volume of site visits the team hosts for enquiries that were never serious.
Accountable for revenue across the whole property, of which events is one line. Sees Twinflow as a shared asset supporting conference sales, private dining, corporate hire and, in hotel properties, the accommodation attached to every event booking.
Owns the website, listing platform presence and campaign performance. Responsible for embedding the model on capacity pages, improving directory profiles and using the tour as the centrepiece of paid and organic campaigns aimed at planners.
Delivers the events once they are sold. Uses the model to brief suppliers, plan layouts and cut the number of pre-event recces and walk-arounds the team has to accommodate around a live calendar.
Not your employee, but often the person who decides whether you make a shortlist. Uses your model inside their own client proposals, which means a venue with a good model is materially easier to recommend than one without.
Your space works. Make sure every planner can see that before they shortlist without you.
Corporate event buying has moved faster than corporate venue marketing. Planners assess remotely, decide quickly and rarely have time for the site visit your sales process assumes. A Twinflow model meets them where they actually are, converts enquiries you were losing on distance and logistics, and gives your operations team their diary back. Let's talk about capturing yours.